Certifying the Identification Document
Successful verification of your identity by us is mandatory during the QuietGrowth account creation process.
If your residential address is in Australia, QuietGrowth conducts an online identity verification test. In case you fail the online identity verification test, then you would need to provide us the requested certified documentation. Please refer the section Individual residing in Australia for more information.
If your residential address is not in Australia, QuietGrowth will not conduct an online identity verification test. Instead, you would need to email us the requested certified/notarised documentation. Please refer the section Foreign individual residing outside of Australia for more information.
Individual residing in Australia
If your residential address is in Australia, we have mentioned in this section the details to certify your identification document. You would need to provide us a certified document or certified documents that together contain your (a) full name, (b) date of birth, and (c) current residential address.
The certifying authority would be mentioning the below details on a copy of the identification document. Please take a photocopy or printout of your document, and then get that certified.
'I certify that this is a true copy of the original document' OR 'Certified Copy'
Full Name: ______________________________
Licence Number: _____________________________
In the above box, the Full Name, Position/Title, Licence Number and Signature are that of the Certifying Authority.
Type of documents accepted
If you have a certified copy of Drivers Licence
If you do not have a certified copy of Drivers Licence
|Providing us a certified copy of Drivers Licence is the most common option preferred by our clients because that single document contains all the information that we expect: (a) full name, (b) date of birth, and (c) current residential address.||
You can choose to provide a certified copy of any one, or a combination of the following documents such as
In case if any one of the documentation you possess does not have all the three details (Full Name, Date of Birth, Residential Address), then you would need to provide us a certified copy of an additional document with the rest of the three details (Full Name, Date of Birth, Residential Address).
For example, your Australian passport will not have details of your residential address. Hence if you are opting for providing a certified copy of your Australian passport, you would also need to provide a certified copy of a utility bill that has your name and residential address mentioned in it.
- If the document to be certified is very long:
A certified extract can also be provided, instead of providing a certified copy of the entire document. For your reference, a Certified Extract is an extract that has been certified as a true copy of some of the information contained in a complete original document.
- Ensure that the date of certification of the ID document is within the last 1 year.
- Ensure that the Proof of Address in the form of a utility bill or bank statement is issued in the last 6 months.
- If the ID document has an expiry date, then make sure that the ID document is not expired. For example, the Australian drivers licence will have an expiry date printed on it.
List of persons authorised to certify the identification document
In the Anti-Money Laundering and Counter-Terrorism Financing Rules Instruments 2007 (No. 1), a Certified Copy means a document that has been certified as a true copy of an original document by one of the following persons:
1) a person who, under a law in force in a State or Territory, is currently licensed or registered to practise in an occupation listed in Part 1 of Schedule 2 of the Statutory Declarations Regulations 1993;
- Legal practitioner
- Veterinary surgeon
- Medical practitioner
- Trademarks attorney
- Patent attorney
2) a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described).
3) a person listed in Part 2 of Schedule 2 of the Statutory Declarations Regulations 1993. For the purposes of these Rules, where Part 2 uses the term ‘5 or more years of continuous service’, this should be read as ‘2 or more years of continuous service’. (Please note this list is a shortened version of the AML & CTF Rules Instruments 2007 (No.1).
- Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
- Bank officer with 5 or more continuous years of service
- Building society officer with 5 or more years of continuous service
- Chief executive officer of a Commonwealth court
- Clerk of a court
- Credit union officer with 5 or more years of continuous service
- Fellow of the National Tax Accountants’ Association
- Finance company officer with 5 or more years of continuous service
- Judge of a court
- Justice of the Peace
- Master of a court
- Member of Chartered Secretaries Australia
- Member of Engineers Australia, other than at the grade of student
- Member of the Association of Taxation and Management Accountants
- An officer of the Member of the Australian Defence Force
- Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the National Institute of Accountants
- Member of: the Parliament of the Commonwealth; or the Parliament of a State; or a Territory legislature; or a local government authority of a State or Territory
- Notary public
- Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public
- Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made
- Police officer
- Teacher employed on a full-time basis at a school or tertiary education institution
4) an officer with, or authorised representative of, a holder of an Australian financial services licence or Australian credit licence, having 2 or more years of continuous service with one or more licensees.
Foreign individual residing outside of Australia
A foreign individual residing outside of Australia can use a person authorised as a notary public in that foreign country to certify or notarise the document or documents.
You would need to provide us a certified document or certified documents that together contain your (a) full name, (b) date of birth, and (c) current residential address outside of Australia.
Please take a photocopy or printout of your document, and then get that certified.